Legal Secretary/Executive Assistant
Legal Secretary/Executive Assistant
Category
Administrative Support Staff
Location
New York, New York
Employment Type
Permanent
Salary
$85000 - $105000
Job Description:
JOB RESPONSIBILITIES:
· Manage, assess and provide initial editing of a high volume of invoice pro formas and coordinate with billing department on finalizing invoices. Communicate directly with clients regarding billing inquiries
· Skillful at scheduling calls and appointments, “rolling calls,” good at handling clients
· Format and edit documents and correspondence, engagement letters and opening new client matters
· Client contact experience including phone communication, correspondence and appointments
· Must be able to handle multiple tasks in a very fast-paced environment
· Enter attorneys’ time and submit expenses
· Perform other work duties as assigned
· Provide backup secretarial assistance as needed and general support for ad hoc projects
· Maintain calendars and remind attorneys of meetings and events
Job Requirements:
SKILLS AND REQUIREMENTS:
· Background in managing high volume of invoices and billing inquiries
· Possess strong computer skills: MS Office Suite, specifically in Microsoft Excel and Microsoft Word, iManage, Nuance, ChangePro, Kofax and iTimekeep
· Must possess strong interpersonal skills with a pro-active approach and sympathetic attitude in dealing with confidential matters
SPECIFICATIONS:
· College degree (bachelors or associates)
· 5+ years as an Executive Assistant or Legal Secretary
· Excellent written and verbal communication skills
· Professional presentation and demeanor
· Possess enthusiasm, high energy and highly competent