Legal Secretary/Executive Assistant

Legal Secretary/Executive Assistant

Legal Secretary/Executive Assistant

Category

Administrative Support Staff

Location

New York, New York

Employment Type

Permanent

Salary

$85000 - $105000



Job Description:

JOB RESPONSIBILITIES:

· Manage, assess and provide initial editing of a high volume of invoice pro formas and coordinate with billing department on finalizing invoices. Communicate directly with clients regarding billing inquiries

· Skillful at scheduling calls and appointments, “rolling calls,” good at handling clients

· Format and edit documents and correspondence, engagement letters and opening new client matters

· Client contact experience including phone communication, correspondence and appointments

· Must be able to handle multiple tasks in a very fast-paced environment

· Enter attorneys’ time and submit expenses

· Perform other work duties as assigned

· Provide backup secretarial assistance as needed and general support for ad hoc projects

· Maintain calendars and remind attorneys of meetings and events


Job Requirements:

SKILLS AND REQUIREMENTS:


· Background in managing high volume of invoices and billing inquiries

· Possess strong computer skills: MS Office Suite, specifically in Microsoft Excel and Microsoft Word, iManage, Nuance, ChangePro, Kofax and iTimekeep

· Must possess strong interpersonal skills with a pro-active approach and sympathetic attitude in dealing with confidential matters


SPECIFICATIONS:


· College degree (bachelors or associates)

· 5+ years as an Executive Assistant or Legal Secretary

· Excellent written and verbal communication skills

· Professional presentation and demeanor

· Possess enthusiasm, high energy and highly competent