Litigation Legal Administrative Assistant

Job Description:

Responsibilities:

* Type and assemble, in final form, legal pleadings for filings in all state and federal courts including proofreading and editing documents for accuracy, entering data into databases and ensuring that deadlines are met.

* Draft letters, memos, labels, envelopes, work reports, bills, travel expense reports and other reports, forms or legal documents as required and proof for accuracy.

* Balance and maintain good communication with clients, attorneys and other interpersonal relationships within the cluster and the firm.

* Prepare client billing and input time entry.

* Manage and maintain lawyers' busy calendars and schedule travel/ meeting arrangements.

* Serve as primary point of contact for clients in person and over the phone. Answer client questions related to the administrative side of the process.

* Prepare engagement letters, proofread client documents and other legal documents, as requested.

* Make, screen and route telephone calls, place conference calls and schedule appointments.

* Create and maintain legal files, indices and records.

* Assist attorneys with client outreach and business development needs when requested.

* Assist with overflow work as requested.

* Perform other duties as assigned.

Job Requirements:

Qualifications:

* Minimum three years' of administrative litigation experience in a law firm required.

* State and Federal Filing experience highly preferred.

* Proficiency in Microsoft Office Suite required.

* Ability to communicate effectively, both orally and in writing with all levels of Firm personnel

* High level of professionalism and excellent customer service skills

* Ability to make initiative and be a self-starter

* Ability to work independently and as part of a team

* Excellent organizational skills, time management and prioritization skills

* High degree of accuracy and attention to detail

* Ability to multi-task, while working efficiently and accurately in a fast-paced environment

* Willingness to participating in educational opportunities within the Firm

* High level of discretion while working with sensitive information and documents