Practice Group Administrator for Trademark/IP

Practice Group Administrator for Trademark/IP

Practice Group Administrator for Trademark/IP


Administrative Support Staff


New York, New York

Employment Type



$80000 - $110000

Job Description:

Responsibilities/Essential Functions

  • Collaborate with partners to develop and execute best administrative practices and strategic plans, ensuring effective communication across the practice group.
  • Coordinates and processes billing to include processing invoices for vendors, drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines.
  • Review and verify accuracy of billing and supporting documentation, as required.
  • Confirms correct rates and any fee arrangements are accurately reflected for each individual matter.
  • Create quarterly reports and monthly bill accruals for clients.
  • Create form database of IP documents and best practices.
  • Work with marketing to create marketing materials and to plan and execute group events and other initiatives, coordinate client meetings and communications, and support client presentations and proposals.
  • Coordinate with marketing and strategic pricing department.
  • Maintain and assist with practice group budget management, and provide feedback on client requests.
  • Review CLE opportunities and work with partners to fulfill the group’s educational needs.
  • Create and maintain filing systems for trademark prosecution and enforcement matters on NetDocs document system.

Job Requirements:

Education and Experience

Bachelor’s degree with 3-6 years of applicable work experience in a law firm setting.

Knowledge, Skills and Abilities

  • Excellent written and oral communication skills, able to work independently and proactively, in a fast-paced environment.
  • Ability to and build credibility and good rapport with lawyers, staff and clients.
  • Strong computer skills, including knowledge of Microsoft Word, Excel, and PowerPoint, are required. Aderant Expert, Chrome River and Net Docs experience preferred. Experience with trademark docketing and USPTO Financial Manager a plus.
  • Can organize, prioritize, plan, and multi-task to effectively meet deadlines.