Job Description:

Responsibilities/Essential Functions

• Collaborate with partners to develop and execute best administrative practices and strategic plans, ensuring effective communication across the practice group.
• Coordinates and processes billing to include processing invoices for vendors, drafting, editing, and preparing pre-bills and final bills per attorney/client specifications and/or guidelines.
• Review and verify accuracy of billing and supporting documentation, as required.
• Confirms correct rates and any fee arrangements are accurately reflected for each individual matter.
• Create quarterly reports and monthly bill accruals for clients.
• Create form database of IP documents and best practices.
• Work with marketing to create marketing materials and to plan and execute group events and other initiatives, coordinate client meetings and communications, and support client presentations and proposals.
• Coordinate with marketing and strategic pricing department.
• Maintain and assist with practice group budget management, and provide feedback on client requests.
• Review CLE opportunities and work with partners to fulfill the group’s educational needs.
• Create and maintain filing systems for trademark prosecution and enforcement matters on NetDocs document system.

Job Requirements:

Education and Experience

Bachelor’s degree with 3-6 years of applicable work experience in a law firm setting.

Knowledge, Skills and Abilities

• Excellent written and oral communication skills, able to work independently and proactively, in a fast-paced environment.
• Ability to and build credibility and good rapport with lawyers, staff and clients.
• Strong computer skills, including knowledge of Microsoft Word, Excel, and PowerPoint, are required. Aderant Expert, Chrome River and Net Docs experience preferred. Experience with trademark docketing and USPTO Financial Manager a plus.
• Can organize, prioritize, plan, and multi-task to effectively meet deadlines.