Practice Management Coordinator

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Job Description:

In this capacity, the Coordinator, Practice Management, will support the following areas:

Workforce Allocation Support

* Support staffing logistics, including keeping track of associate availability in real time, preparing first drafts of daily and weekly hours reports that our practice groups require, preparing bespoke hours reports, etc.;

* Leverage the firm's various databases and resources to help Practice Managers with their staffing activities;

* Conduct a first pass of the data, and providing an initial analysis of associate utilization to the supervising PM; and

* Administer the firm's workforce allocation tool, including creating and sending out weekly reports to the practice managers.

Practice Group Logistics

* Support weekly/monthly practice groups meetings including scheduling the meetings, room reservations, ordering food, tech troubleshooting, sourcing topics for the agenda;

* Help with external practice group social events, including researching venues, dealing directly with the vendors, initial menu selection, and other related tasks;

* Assist with practice group-wide retreat planning;

* Help prepare initial budget for practice group event-related activities; and

* Create, send, and monitor surveys for various internal practice group initiatives.

Reports and Special Projects Support

* Review and analyze data, including issue-spotting and confirming report accuracy;

* Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers;

* Oversee tracking and updating post-closing deliverables (with the support of paralegals) for the Corporate department; and

* Keep track of active and pipeline deals in the Corporate department.

In addition, the Practice Management Coordinator will be expected to have:

* Project management mindset; strong tactical and organizational skills;

* Ability to think critically and strategically to provide analysis and recommended solutions;

* High level of interpersonal skills to handle sensitive and confidential situations;

* Ability to interact with individuals at all levels of the organization;

* Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects or initiatives simultaneously while meeting deadlines and business objectives;

* Ability to communicate effectively and concisely, both orally and in writing;

* Willingness and ability to engage as a change agent and to learn and use new technology tools; and,

* Being receptive to feedback, willing to learn, and embracing a culture of continuous change and improvement.

Job Requirements:

Qualifications:

* Two years of experience in a professional services or legal environment (preferred);

* Bachelor's degree; and

* Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word.