Senior Billing Coordinator

Job Description:

Responsibilities/Duties

• Interface with attorneys, secretaries, clients and staff regarding billing matters
• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs according to Firm guidelines and policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
• Submit invoices electronically, assisting with bill resolution as required
• Review billing supporting documentation for accuracy
• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
• Create billing schedules and various billing analyses as required
• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
• Distribute monthly partner reports
• Regularly review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Mentor and train new Billing Coordinators as directed
• Assist with special projects as needed
• Perform other duties as assigned

Job Requirements:

Required Skills

• A minimum of 3 to 5 years of billing experience in a large law firm required
• Ability to effectively present information verbally and in writing
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• High level of proficiency with 3E
• Ability to work independently with minimum supervision
• Strong attention to detail
• Excellent analytical and problem solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Flexibility to adapt to all work situations and work varied hours

Preferred Skills

• 5 plus years of billing experience preferred
• Familiarity with E-billing Hub and  Multi currency preferred

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience