Job: Practice Assistant

A Practice Assistant provides secretarial and administrative support to attorneys and legal assistants in a variety of practice areas. Duties include, but are not limited to:

-Performing complex legal secretarial activities which may be highly confidential and sensitive and require diplomacy and discretion.
-Interfacing and establishing ongoing positive business relationship with clients.
-Communicating effectively on busy, multiple telephone lines.
-Typing, formatting, editing and finalizing legal documents.
-Transcribing dictation, minutes of meetings or taped records of conferences and meetings.
-Composing routine letters and memoranda and preparing reports.
-Establishing and maintaining office files and records materials.
-Assisting in the preparation of time-keeping, travel, expense reports and other administrative records.
-Conducting Internet research as directed by attorney(s).
-Scheduling and arranging meetings and conferences.
-Making travel arrangements.
-Calendar maintenance.
-Filing and general secretarial duties as assigned.
-Cover for other Practice Assistants in “Pod” (assigned workstation or cluster), as needed.

Qualifications & Requirements:

The qualified candidate will have recent secretarial or assistant experience (preferably in a large law firm); excellent written and oral communication skills; a customer service orientation; a proactive work ethic; attention to detail; the ability to work well under pressure in a constantly changing environment; excellent attendance, punctuality, and flexibility for overtime; the ability to successfully work in a team-oriented environment. Strong day-to-day organizational skills are essential, including the ability to analyze, assess and prioritize work assignments as well as the ability to multi-task. The candidate must have proficiency working in Microsoft Word as well as proficiency in formatting documents utilizing Styles. A minimum typing of 55+ wpm is required. PowerPoint and Excel expertise and a college degree are preferred.