Job: Temp Events Manager

Title Temp Events Manager
Categories Temporary/Contract Positions
Job ID 2344
Location New York City
Job Information

Our client, a prestigious law firm, is seeking a temp Events Manager.
 Work with marketing department, business developers and attorneys to determine
event objectives and design short-term and long-term event action plans
 Establish event protocol, planning and execution in entirety ensuring an exceptional
standard of delivery, service and attention to detail across all events
 Monitor development of each event to ensure checkpoints and objectives are
 Conduct site visits, select and secure appropriate venues and process contracts
together with the Procurement team
 Oversee development of invitation lists via CRM
o Interface with partners and attorneys to proactively develop and manage lists
o Facilitate collection of responses
o Liaise with CRM team on list development and management
 Manage the design and production of all event-related materials including invitations,
signage, and presentations; as well as related seminar materials, PowerPoint
presentations, name badges, and promotional items
 Attend events as appropriate and manage on-site logistics including all on-site
hospitality, audio-visual and their logistics and costs
 Develop event staffing and execution plans
 Work with outside vendors/supplies as needed
 Working closely with the CLE team to ensure that seminars and webinars are
accredited accordingly and information filed promptly
 Ability to respond calmly, confidently, quickly and reliably to both planned and
unplanned events and to make wise decisions
 Any other ad hoc duties as reasonably requested
Budgeting and Cost Management
 Negotiate contracts with outside vendors and venues to ensure favorable terms for
the firm
 Develop and manage event budgets and acquire requisite partner/practice group
 Outline budgetary and cost guidelines and ensure policies are followed
 Provide regular reports to internal customers on event spends
 Manage sponsorship relationships, including Association of Corporate Counsel
 Manage annual sponsorship budget
 Work with chapter liaison to develop annual programming
 Coordinate bids for presentations with business developers and lawyers
 Manage annual Dechert Calendar with ACC dates
 Provide regular updates to stakeholders with event outcomes
 Capture attendee information in CRM database asap following live event
 Coordinate solicitations for firm-sponsored tables at charitable and civic functions
 Acquire client billing information from finance for charitable requests
 Secure requisite approvals from Finance Partner
 Liaise with Partners to attend and support initiatives
 Track charitable event contributions
Drive all event-related operational goals
 Improve effective use of CRM for events
 Track and analyze post-event data and ROI
 Oversee purchase and usage of all promotional items
 Plan signature events including dinners, receptions and other social attorney-client
gatherings including diversity and talent client events
 Demonstrate confidence in technology, exhibit an innovative approach and contribute
to the team’s capabilities and knowledge
Supervise Event Coordinator
 Drive day-to-day and long-term event objectives
 Develop annual performance goals and evaluate performance
 Oversee Events Coordinator on event planning, executive, and long-term event
College degree
 7+ years of event planning experience
 Experience of working at a law firm or professional services firm
 Detail-oriented and excellent organizational skills
 Strong problem-solving skills
 Demonstrated proficiency in all aspects of event planning including the ability to
multi-task whilst working on several events at the same time
 Proficient with CRM database (Interaction)
 Excellent knowledge of site selection process and history of working with major
 Creative with the ability to design new and improved processes
 Excellent interpersonal skills
 Excellent oral and written communication skills
 Ability to learn and perfect new skills as they become necessary
 Ability to function in a collaborative organization and be a team player

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